Inquiry

 

 

 

             I.                The subject of the inquiry.

 

We request you to submit an offer for the delivery and assembly of the following equipment: remote camera crane, remote stabilized camera head, set of necessary accessories.

 

            II.     Description of the subject of the contract and minimum requirements (The fulfillment of all requirements by the device is required)

 

1.    Remote-controlled camera arm with assembly in the SUV or PICKUP car type (Car delivered by the Purchaser):

-          Arm range: 3,5m or more (max 6m)

-          Y(vertical) axis stabilization or X(pan) and Y(vertical) axis stabilization

-          Capacity to keep the camera up to 40kg

-          Weight of the complete arm with a counterweight up to 400kg

-          The arm must be able to work at speeds up to 120km/h

-          Full rotation of the arm around X(pan) axis

 

 

2.    Remote-controlled camera head with assembly on the above. Camera arm:

-          Precise, stable rotary axis operation with speeds up to 200 degrees / sec in each axis of rotation.

-          Large servo torque for precise operation with up to 40kg cameras

-          Low-frequency vibration damper holder

-          Gyroscope stabilization eliminating camera shake to stabilize the image to a focal length of 200mm (equivalent to 35mm)

 

 

3.    Set of accessories and assembly in the SUV or PICKUP car type (Car delivered by the Purchaser):

-          4 pcs HD 9 'HD professional monitors with HD-SDI inputs and max 2 frames delay

-          7 'HD professional monitor with HD-SDI inputs and max 2 frames delay

-          The remote console to precise control the speed and direction of above Camera arm, the console must have an emergency switch and be made of elements resistant to accidental damage, dustiness and high humidity.

-          Power supply unit - voltage converter of min 600W with wiring, suitable to power the camera head from the battery pack

-          1 intercom kit: 4 headphones with differential microphones and central station, a set that allows trouble-free communication in an environment with increased external noise, each pair of headphones must have the ability to independently adjust the volume

-          Battery packs - 3 pcs of batteries for the power supply of 60V min. 20A, batteries must be made in shock-resistant technology

-          The wiring required for proper power supply, signaling and control of the arm and the camera head, power cables must be capable of supplying currents up to 80V and up to 15A, signal cables must be shielded, video cables must work with HD-SDI Full HD signal

 

 

 

Offers for new devices and their components (ie not used yet) are allowed only.

If the above describes specific solutions, including specific materials, the Purchaser accepts equipment containing solutions and materials equivalent in terms of parameters, functionality and quality.

 

CPV code: 32321100-0 – film equipment

Time limit for completion: until 31.03.2018 r.

 

 

 

 

 

          III.                Terms and conditions

 

 

 

Offer should include:

 

1.    Name and address of the offeror

 

2.    Value of the offer in EUR – net and VAT incl

 

3.    Term of validity of the offer.

 

4.    The number of calendar days needed to complete the order from the date of signing the contract.

5.    Statement of no conflict of interest (Attachment No. 1 to the inquiry)

 

 

 

 

The offer and the attachment should be sent to the mailing address

 

            Sectra Tech Sp. z o.o.

 

            Ul. Kosynierów 44

 

            41 – 219 Sosnowiec

 

Or

Email address: Ten adres pocztowy jest chroniony przed spamowaniem. Aby go zobaczyć, konieczne jest włączenie w przeglądarce obsługi JavaScript.

 

 

 

The Purchaser does not allow the submission of variants or partial offers - the offer must cover the whole object of the contract.

 

If the above conditions are not fulfilled - the offer will not be taken into account in the selection made by the Purchaser.

 

The Purchaser reserves the right to extend the time limit for submission of tenders at his own discretion (if necessary), to cancel the offer and to cancel the tender procedure together with the reason.

 

The Purchaser may close the proceeding without selecting any offer in particular

in the event that none of the submitted offerers does not meet the conditions specified by the Purchaser.

 

 

The Purchaser reserves that the submission of the offer does not constitute the conclusion of a service contract. The bidder is obliged to sign the contract in the event of the selection of his offer as a result of the selection procedure.

 

 

          IV.     The deadline for submission of tenders expires 04.09.2017

 

The date of delivery of the offer shall be deemed to be the date of its receipt to the mailing address or receipt at the above indicated email address. It is noted that offers that will be served after the deadline will not be considered.

 

           V.     Criteria for evaluation of offers

 

The selection of the best offer will be based on the following criteria:

Price: 90%

Order completion date (The number of calendar days needed to complete the order from the date of signing the contract): 10%

 

The Purchaser will evaluate the offers on the basis of the result of the number of points calculated based on the above criteria and fixed score:

 

Points for the "Price" criterion will be awarded for the net price specified in the offer, according to following formula

 

(lowest price offer/price of the offer) x 100 x 90% = numer of points

 

Points for the criterion "Order completion date" will be awarded according to the following formula

 

(Number of days of completion of the offer with the shortest delivery time/ Number of days of completion of the offer) x 100 x 10% = number of points

 

The number of points for the individual criteria after the summation will be the final number of points awarded to the offer.

 

The offer with the highest number of points will be the most favorable offer.

 

          VI.     Information of the prohibition of personal and capital connections

 

We would like to inform you that the contract is to be awarded under a project where the Purchaser is obliged to apply the Guidelines on the eligibility of expenditure under the European Regional Development Fund, the European Social Fund and the Cohesion Fund 2014-2020. Prohibition of personal or capital connections as referred to in Section 2 of Section 6.5.2 "Competitiveness Principle" guidelines. Accordingly, we would like to inform you that, in order to avoid conflict of interest, the order in particular can not be granted to the related parties personally or jointly with the Purchaser. Capital or personal connections are understood as the relationship between the Purchaser or persons authorized to contract on behalf of the Purchaser or persons acting on behalf of the Purchaser, carrying out the selection procedure for the contractor and the contractor, consisting in particular of:

a)    participating in the company as a partner in a civil law partnership or partnership

b)    holding at least 10% of shares

c)    acting as a member of a supervisory or management body or a proxy

d)    being married, relative or affinity in a straight line, second degree or second degree affinity in the lateral line or in relation to adoption, care or guardianship

 

        VII.     Determining the terms of significant changes to the contract concluded as a result of the conducted contract award procedure

 

The Purchaser envisages the possibility of making changes to the provisions of the contract in relation to the content of the offer, on the basis of which the contractor has been selected, in particular in the following scope and in the following cases:

-          Changes in the date of execution of the contract, including the schedule of contract performance resulting from the provisions of the contract of co-financing the Ordering Party with Silesian Center of Entrepreneurship, including if the contract was concluded or amended by annex after the award of the contract;

-          Whenever the change is beneficial to the Purchaser (eg, shortens the execution date of the subject matter of the contract, decreases the order value);

-          Change of name, seat of business, change of address, number and numbers of bank accounts of the Offeror or Purchaser (subject changes);

-          Changes of people representing during the implementation of the contract;

-          Amendments to applicable contract law;

-          Limitations of the scope of the service resulting from the lack of financial means of the Purchaser or other reasons lying on the Purchaser;

-          

Due to justified changes in the manner of performance of the object of the order proposed by the Purchaser or the Offeror, if these changes are favorable for the Purchaser and do not limit the subject of the order contained in the inquiry;

-          Changes in the way of delivery and other obligations of the Contractor, in particular following force majeure

-          Changes in the date and scope of delivery of the delivery in the event of occurrence of acts of third parties that render the delivery impossible, for which no fault of any of the Parties to the contract occurs;

-          Changes of the subcontractor, with the prior consent of the Purchaser, provided that the terms of the inquiry are compatible with the order;

-          The occurrence of discrepancies or ambiguities within the meaning of the terms used in the contract, which can not be removed in any other way, and the change will enable the discrepancies to be clarified and the clarification of the contract to be interpreted unequivocally by the Parties;

-          Changes in VAT or excise tax rates

 

 

 

 

Attachment 1

Place, date

 

 

(Name of the Offeror)

 

 

 

 

 

 

 

 

Statement of non-conflict of interest

 

I, the undersigned ……………………………………………………………………………………

 

………………………………………………………………………………………………………………..

 

Representing the company …………………………………………………………………………………………………

…………………………………………………………………………………………………………………………………………..

 

 

 

I declare, in relation to the offer submitted, that the said company or persons entitled to represent it are not related personally or in equity with the Purchaser.

Capital or personal connections are understood as the relationship between the Purchaser or persons authorized to contract on behalf of the Purchaser or persons acting on behalf of the Purchaser, carrying out the selection procedure for the contractor and the contractor, consisting in particular of:

a)    participating in the company as a partner in a civil law partnership or partnership

b)    holding at least 10% of shares

c)    acting as a member of a supervisory or management body or a proxy

d)    being married, relative or affinity in a straight line, second degree or second degree affinity in the lateral line or in relation to adoption, care or guardianship

 

I also declare that I will promptly inform the Purchaser of any circumstances that constitute or may cause a conflict of interest.

 

 

 

               

……………………………